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Attendance

ÌìÃÀ´«Ã½ monitors student attendance and engagement in line with the University's Attendance and Engagement Policy (PDF 185KB).

The University is currently using interim arrangements to monitor student attendance. These arrangements will remain in place until a longer-term digital attendance monitoring solution is implemented.

Your School will provide information about how you should confirm your attendance at scheduled teaching sessions and what you need to do. Please continue to attend scheduled teaching as normal and follow any instructions provided by your School.

Attendance and Engagement at ÌìÃÀ´«Ã½ will be monitored in line with the Attendance and Engagement policy and the attendance requirements of your School, which can be found in your Student Handbook.

As part of the monitoring process Schools may consider attendance and engagement information from a range of data sources including, for example, data drawn from the University attendance monitoring system, student records system, and Virtual Learning Environment (VLE) Moodle and integrated learning technologies. Students’ data will only be processed for the purposes detailed in the Attendance and Engagement Policy and the data will be managed in accordance with the Data Protection Act (2018). Detailed information about data protection, how and why the university processes students’ personal data:

Data Protection

Absence

Student Absence Portal

If you know you will not be able to attend a class, you can notify the University beforehand via the Student Absence Portal in MyÌìÃÀ´«Ã½. Simply log in and add a new absence note indicating the times and dates covered. You will need to select the reason for your absence from the options available. This will automatically update your attendance record.

Absence Notes

Absence notes can last up to 7 days (including weekends) and be provided up to 7 days in advance. If you are absent for longer than 7 consecutive days, you should refer to you School policy.

Definitions of reasons for absence

• Compassionate Leave
  Includes bereavement or attendance at a funeral
• Employment-sponsored Commitments
  For exclusive use by employment-sponsored students. Includes employer commitments for professional and occupational requirements
• Family Leave
  Includes maternity, paternity and adoption
• Health Appointment
  Includes doctors, dentist, counselling and hospital appointments
• Illness (medical certificate)
  Includes medically certified illness and injury – medical certificate issued
• Illness (self-cert)
  Includes self-certified illness and injury – Absence lasting up to 7 days (including weekends)
• Inclusion Adjustment
  Absence for medical reasons noted in Inclusion Plan
• Job Interview
  For post-degree jobs, not part-time work
• Jury Service/Public Duties
  Includes Jury service, justice of the peace/magistrate, local councillor, school governor and reserve forces duties
• Representing University: Pre-Approved
  Includes attending University Sports events
• Time off for Dependents
  Includes parental, guardian and carers leave
• Travel Disruption
  Includes adverse weather conditions, public transport delays

It is important that you let your School know why you are unable to attend teaching events. This will help your School plan how best to support you to get back on track.

For some students, attendance must be recorded for visa or bursary requirements. As part of the University’s Academic Regulations, students are expected to meet the attendance requirements set out by their School or Course specification.

Step-by-step guide on using the Portal

Further Help

For further help, contact: